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Sundre and District Chamber of Commerce
MEETING MINUTES
Meeting Febryary 15, 2008 at the SPOG office
Members in attendance: J. McAllister, L. Smith, R. Kutz, J. Eckland, I. & M. Mayr, D. Richards, D. Todd, B. McIntyre, J. Nichol, , K. McDermid, J. Smith, T. Burton, K. Calloway, C. Wilson.
12:02 hrs Meeting introductions: Consideration of the agenda.
1. Agenda accepted as presented.
D. Richards from the Olds Radio station CKLJ FM is moving from 97.7 to 96.5 with increased power output from 10,000 to 35,000 watts. Goods news.
2. Motion to accept minutes of Dec 3, 07 by J. Eckland, Sc B. McIntryre, Carried
Motion to accept minutes of Jan 21,08 by J. Eckland, Sc L. Smith. Carried.
Motion to accept minutes of Feb 8, 08 by L. Smith, Sc Bob McIntyre, Carried.
Special meeting set up for Feb 16,08 at the Museum from 6- 9 pm.
3. Community Awards Committee Report (Bob & John) attached. No motions.
4. Red Deer River Festival. Committee Report . J. Eckland-attached. No motions
5. Economic Development Board Committee Report, B. McIntyre to form a committee and report back to the Chamber of Commerce.
6. Treasurer’s Report - statements provided by Lee Smith with detailed explanations by Jim McAllister.
Regarding Visitor Information Centre operations, the Chamber of Commerce runs the VIC absorbing an annual deficit of approximately $10,000. Two STEP positions will be applied for in 2008 to assist with the staffing costs. (one was awarded in 2007) Questions were asked about the support from the Town of Sundre and Mountain View County. Our local governments have not been approached about financial support for the VIC for the past 5 years.
Motion: The President write a letter requesting a partnership in the operation of the VIC to both the Town of Sundre and Mountain View County.
Moved by J. Smith., Sc by J. Nichol, Carried.
7. Wine and Cheese Reception: To be hosted by the Chamber at the Museum Sat, Feb 16/08 6 - 9 pm. Don Dewinetz, Bergen Road Liquor Store, will be attending to the wine tasting. An informal meeting of local tourism operators will explore future coordinated efforts for Sundre and Area Tourism pursuits.
8. Sundre & Area Tourism Team to be activated at the museum meeting.
9. Sundre Rodeo & Parade review given by J. Nichol is attached.
10. Economic activity in Sundre and Olds area with the opening of the new commercial area in Olds. The effect on Sundre has not been as negative as first expected. J. Eckland reported his business has increased despite the new competition. B. McIntyre commented that retail clothing business have not been as fortunate as business declines range from 25 to 50%.
1. Sundre & District Aquatic Society Report given by K. McDermid attached.
12. Bergen International Sculpting Symposium - scheduled for the month of August /08.
NEXT MEETING BEFORE THE AGM IS MARCH 10/08 AT THE VISITORS CENTER .from 4 to 5 pm.....
Feb. 15/08 - Attachment to minutes.
3. April 08. Community Awards Event being planned for the Community Center using the same format as last year. The Town of Sundre and the County of Mountain View have been contacted requesting direct donations up to $1,000. The committee is working to provide an additional $1,000 in donations from local businesses. The Chamber participation can be improved over last year with more attendance from Chamber members.. D. Richards has been working hard via radio ads to promote Sundre.
4. J. Eckland - His committee of 4 met and discussed past street dance and river race events. It has not yet been profitable money wise. It is now time to consider going on to the next level of developing this event with the good will and publicity gained to date. 8 changes have been considered as follows:
(i) Move the event to the arena, thus providing an all weather venue.
(ii) Rain or shine the event is to be carried out to maximum.
(iii) Bars to close on the Sunday evening and move to the arena area.
(iv) Chamber and business to chip in together.
(v) Sale of 50/50 tickets.
(vi) Door prizes at the Arena.
(vii) A smoking area is to be provided.
(viii) RCMP likes the idea of all the bars in one location for this event
(ix) The Museum has kiddy carnival from the $ store.
(x) How are the crowds to be entertained after the river race and the Bulls and Wagons finish about 4 pm until the Arena celebrations begin?
The Committee is to discuss timing with the museum and the church group about the Sunday pancake breakfast timing this year.
5. Economic Dev. Board. EPC has estimated that it would cost $5,000 to hire a coordinator for the Neighbors Day celebration on Sept 10/08. Barkley Blair is the rep for this event with first priority of the Board to be this event. Mayor R. Cummings at the last meeting suggested that the town be asked to help. The town rep at this meeting needs to know what is to be suggested as the budget for the town is limited. B. McIntyre mentioned that the last Sundre Trade Fair (1994) incurred a considerable deficit for the Chamber of Commerce. B. McIntyre to form a committee to co-ordinate activities for the next event.
9. Sundre Rodeo and Parade June 21 2008 , The Chamber does the parade organizing. J. Nichol discussed the work required for the success of this event. Larger purse sizes would add to the success. A number of competitors who work this rodeo go on to compete in the Canadian and International finals.
11. Sundre and District Aquatic Society - K. McDermid gave an enthusiastic presentation about the positive results that business can expect from individual participation in regular fitness programs available with the Society at the pool/fitness facility. Most visitors are pleasantly surprised at the size and scope of this facility when ever they visit. The AGM is March 17/08 at the West Country Center and all Chamber members are invited to attend. A special thanks was offered to all who support the Society - a Recognition Wall is provided with plaques for supporters.
EXECUTIVE MEETING - FEBRUARY 8, 2008
Members present: L. Smith, E. Mennear, B. McIntyre, J. McAllister
Motion: The Sundre & District Chamber of Commerce host an All Candidates Forum for the upcoming provincial election.
Time and date are to be arranged to accommodate availability of the candidates.
Motion made by B. McIntyre, seconded by L. Smith - MOTION carried
Motion: The Sundre & District Chamber of Commerce host the Wine & Cheese Reception Saturday, February 16, 2008 for the Museum Winterfest.
Up to $500 may be used to purchase the wine and cheese for the event.
Motion by B. McIntyre, seconded E. Mennear - MOTION carried
Chamber of Commerce-Meeting held on JANUARY 21, 2008
Members in Attendance: J. McAllister, L. Smith, J. Ecklund, K. Galloway, R. Cummings, R Kutz, J. Marr, I. Mayr, E. Mennear, MT Stermann, C. Vardas, T. Burton, J. Smith, D. Richards
1. Agenda accepted as proposed
2. Minutes of December 3, 2007 – deferred until next meeting
3. Follow-up of December 14, 2007 Community Meeting – R Cummings reported that the RCMP have increased presence in local bars. Greenwood Neighborhood Place is to host a town hall meeting in March to further examine many of the issued arising from the Dec 14 meeting. All interested parties will have an opportunity to participate.
4. Community Awards – the Chamber is partnering with Greenwood Neighborhood Place in hosting the event in the month of April. The event has budgeted approximately $2,000 in support from the business community. Expect to be approached
5. Red Deer River Festival - Discussion regarding impact on community and Chamber objectives. Referred back to committee
6. Economic Development Board – the Chamber will host a trade fair jointly with the Economic Development Board and the Town of Sundre at Neighbor’s Day September 10, 2008. The event will be held in the Curling Rink. SPOG will continue with its program in the skating rink that day, facility availability assumed.
7. Treasurer’s Report – 2007 income $24,145.26 2007 Expenses $28,227.44 Bank Balance Dec 31, 2007 $253.94.
MOTION: Lee Smith be appointed interim Treasurer acting until the Chamber AGM in March. Motion by J. Ecklund, Seconded E Mennear MOTION CARRIED
MOTION: Lee Smith be added to the signing authority for all Chamber of Commerce bank accounts. Motion by J.Ecklund seconded E. Mennear MOTION CARRIED
8. Chamber Membership Fees 2008
Motion: Chamber membership fees to remain the same as the 2007 schedule. Motion by J. Ecklund Seconded R. Kutz MOTION CARRIED
9. Sundre and Area Tourism Team – Action: Ingrid Mayr and J. McAllister to contact tourism operators in the area to determine the level of Chamber assistance or coordination that is desired.
10. Visitor Information Centre – Motion: The Chamber continue to staff and operate the VIC during the summer tourist season. Motion by J. Ecklund Seconded by R. Kutz MOTION CARRIED
11. Sundre Rodeo Parade – Motion: The theme for the 2008 Sundre Rodeo Parade be “Salute to Our Community Volunteers” Motion by R. Kutz, Seconded by J. ECklund MOTION CARRIED
12. Sundre Business Directory – electronic/internet format referred to Economic Development Board as B. Blair is currently working in this area.
13. Adjournment : Moved by J. Ecklund Motion carried
Next Meeting 12:00pm Friday, February 15, 2008 in the SPOG office
Chamber of Commerce-Meeting held on November 13th, 2007
1. Consideration of the agenda
2. Adoption of minutes of Board meeting October 22, 2007
3. Sundre Barley - Bob Mastin advising of an opportunity to promote our community
4. Sundown in Sundre – Committee Report
5. FM 97.7 Debbie Richards and the Chamber of Commerce advertising program
6. Community Awards – Chamber participation with Greenwood Neighbourhood Place
7. Neighbour’s day June 4, 2008 – Chamber participation with SPOG
8. Membership review
9. Welcome to Roy Cummings – Town of Sundre Representative to the Chamber
10. Economic Development Board – Chamber participation and support, Barkley Blair
11. Financial Report
12. Sundre and Area Tourism Team – tourist literature and promotion
In Attendance:
Janet Marr, Lee Smith, Roy Cumming, Erlene Mennear, Jenn Smith, Daoutis Constantine, Tyson Burton, James Eklund, Barklay Blair, Ingrid Mayr, Bob Mastin, Bob Mcintyre, Debbie Richard, Marty Mennear, Celeste Bensmiller, John Boulton, Jim McAllister, Kirk Kluchka
- Bob Mcintyre MOTION to adopt the minutes of Oct 22, 2007, seconded by James Eklund, and carried.
- Presentation by Bob Mastin on the Sundre Barley, the best barley seed ever proclaimed by the Lacombe research station. Sundre Barley will be going to market next spring. The name will be patented and the head is 50% longer than a standard barley head. Sundre barley is the highest yielding barley ever at 160 bushels per acre. Worldwide distribution is anticipated. Bob Mastin has created a postage stamp with a photo of the Sundre Barley heads across the palm of a hand. See more at www.mastinseeds.com
- Sundown in Sundre – Collective prize Jim proposed a LCD TV or gift certificates which could be spent in Sundre. Merchants need to be told of the event, as we are two weeks from the event. Bob, Erlene and Corey will help to coordinate the event. Corey said over 4,000 people pass through Sundre Motors and they need to get these potential customers into the community. Jim McAllister stressed the importance of raising awareness of the event.
- Debbie Richard of Q97.7 said she has contacted 10 members and will have 30 second radio spots. $39.00 gets 5 radio spots per week per merchant.
- Community Awards – Chamber participation with Greenwood Neighbourhood Place last year we spent $1,700 and took in $600, a net loss of $1,100, and last year we gave two $200 awards. We have three options for next year, 1. Opt out, 2. Join in, 3. Make our own.
John MOTIONED to join in with Greenwood Neighbourhood Place, seconded by Bob McIntyre. They with both be in contact with Greenwood Neighbourhood Place
- Neighbours Day – June 4th 2008. Janet Marr said that SPOG is looking for the Chambers participation. Rental on the Curling rink is $425.00 They wish to move the event to June because of a shortage of volunteers during the summer for the prior Mid-September dates. The farmers market will rent out tables for the event. Jim suggested we could sell 100 tables at $100 to $200 each. Janet said $200 per table for non-members had been charged in the past. Mayor Cumming suggested we contact Kim Walton (head of Sundre Economic Development Committee) and get the town involved in the event. Barkley Blair is the Chambers member on the Economic Development Committee. Bob Mcintyre MOTIONED the Chamber work with the Economic Development Committee to develop a relationship with SPOG to plan the 2008 Neighbours Day. Seconded by James, voted and passed.
- Membership Review – Jim has collected some revenue and has $5,500 in outstanding memberships. Janet will get a list of service companies working in the area who could participate in the Chamber.
- Mayor Cumming reported for the Town of Sundre, the Australian national Hockey team has contacted the town for use of Sundre’s rink for training in March 2008 prior to their attendance in the World Women’s Hockey Tournament in Finland. They will also need a location to prepare for the 2010 Olympics in Vancouver. The town will be working on water and sewer in 2008. Town is looking for future development of a 4 storey building with retail and residential space downtown in Sundre.
- Barkley Blair the Chambers rep on the Economic Development Committee reported the chamber and the EDC have common goal. The EDC is in a phase of revival and in the process of prioritising their goals. They want to develop an “on line business directory” Jim asked for volunteers from the Chamber to work with Barkley and the EDC. Barkley said he could use the help to represent the chambers point of view. Jim will go to the next meeting, and Barkley will continue to report back to the Chamber.
- Financial Report – Savings $859 plus $2,000 from the STEP grant plus between $2,000 and $3,200 from memberships are due. MOTION by Jim – The Chamber provides $1,000 for the Sundown in Sundre committee to use for promotion or draw prizes. Seconded by Erlene, voted and carried.
On the P+L side membership invoices have been created for $5,200.
Community highway signs final compensation in the amount of $1,500 was received.
- SATT – we are at the end of the Map/Brochure 2 year life and need to consider again for next year. Prairies to Peaks mix and mingle dinner and social is tomorrow Nov 14th at the Sundre Golf Course. Ingrid, Bob and Jim will represent Sundre.
- Art Festival/Winter Fun was mentioned and will be dealt with on the next meeting.
- Chamber Web Site – needs to be updated and is waiting for information. Kirk will e-mail the minutes to Ingred’s e-mail address msiinc@telusplanet.net
- Next meeting date will be 3 weeks from Monday the 3rd of December 12 noon at the SPOG office.
Mayor Cumming motioned the meeting be adjourned.
Chamber of Commerce-Meeting held on October 22nd, 2007
1. Consideration of the agenda
2. Adoption of minutes of previous executive meeting
3. Presentation by Greenwood Neighbourhood Place
4. Trade Show in Sundre
5. Sundown in Sundre
6. Membership review
7. Athletic (soccer) field in Sundre
8. Financial Report
IN ATTENDANCE:
Jim McAllister, Debbie Richards, Daoutis (Costas) Constantine, James Eklund,Tyson Burton, Barb Kroll, Jennifer Smith, Marty Mennear, Audrey Prizeman, , Kirk Kluchka
- Marita Sterman from Greenwood Neighbourhood place attended and requested the Sundre and District Chamber of Commerce work with them to plan and present the next Community Awards Banquet (date T.B.A.)
- Arnie Guess of the Falcon Ridge Group Inc. Presented his ideas on the possibility of the Chamber of Commerce and SPOG hosting a Trade Show in the fall. Arnie has coordinated various trade shows in the Vancouver area and thought Sundre was ready for another try at hosting a trade show. He had several good ideas, a great amount of traffic generated with the SPOG day in September each year and a trade show could co-exist easily in this venue, however space may be an issue? Further discussion will be needed.
- The date of the Sundre Moonlight Madness event was discussed, and several members thought it would be prudent to change the date from November 16th to November 30th, so as not to conflict with the Olds date, a vote was take and passed. The new date is November 30th 2007. Coupons or vouchers were discussed to be given out at Sundre Motors for the merchants in town who wanted to participate? Possible evening at the Sundre Aquatic Centre pool for the kids was also discussed, and this idea will have to be presented to the pool staff/committee.
- Membership review: Jim McAllister presented the list of paid members which total $5,560
- A new athletic field for Sundre is a possibility in the future and Costas motioned to have “the Chamber of Commerce investigate and promote the creation of an athletic field for the Sundre community on the Trans Canada Pipeline right of way. Seconded by James Eklund
- Jim presented the profit and loss statement for 2006. We spent $12,000 more than we took in. And so far in 2007 we have spent $7,000 more than what we took in. The Balance Sheet at October 22nd, 2007 shows a balance of $3,500 but payroll deductions of $1,800 is due immediately.
- Kirk reported that James Eklund, Marty Mennear, and himself removed the Chambers highway signs on Hwy 27 east of town, the past week.
- The next meeting date is November 13th, Tuesday (noon) at the SPOG office.
- Motion to Adjourn , Kirk Kluchka
Chamber of Commerce-Meeting held on October 1st, 2007
1. Consideration of the agenda
2. Adoption of minutes of previous executive meeting
3. Financial Report
4. Assignment of Signing Authority
5. Discussion of current Chamber roles and activities
6. Membership
7. Sundown in Sundre and Super Sunday scheduling and promotion
8. VIC through next seven months
9. Internet (sundrechamber.com)
10. Community Awards Night
IN ATTENDANCE:
Jim McAllister, Debbie Richards, Bob McIntyre, Chris Warren, Gerald Ingeveld, Chris Vardas, Daoutis (Costas) Constantine, James Eklund, Kirk Kluchka, Tyson Burton, Barb Kroll, G.L. (Lee) Smith, Jennifer Smith, Tom Mennear.
- Jim noted after inspection of bank accounts we have approx $5,500 due in bills, and a bank balance of $300, and SATT balance of $900 approximately.
- Introductions of all in attendance.
- Motion for Signing Authority by Bob, seconded by Lee, and approved by all
To be (Jim, James and Kirk)
- Open forum for town and county election candidates to be held at the Sundre Community Centre October 4th, doors open at 7:30 pm and start time at 8:00 pm. John Boulton set time and Date. Bob to notify the candidates excluding county districts #4, and #6.
- Minutes of last meeting reviewed, and under item 1.0 wording changed to read
ELECTION RESULTS:
Jim McAllister President
James Eklund Vice President
Kirk Kluchka Secretary
(position open for treasurer)
and all others in Attendance will stand as board members (Lee Smith, Chris Warren, Erlene Mennear, Debbie Richards, John Boulton, Tom Mennear, Daoutis Constantine, Chris Vardas).
All candidates declared elected.
Jim motion to adopt minutes all in favour, opposed 1 vote Lee, 2nd by Chris, Approved.
- Sundown in Sundre and Super Sunday dates to be set by the Chamber
Committee: Chris W. Kirk, James, and Marty.
- Community Awards nite in January or February headed by Bob, and will review the “formula”. The chamber needs a more active role and we need to work with Greenwood Neighbourhood Place. Bob, Kirk, James, Chris V., and Costas to review (5 members)
- Sundre Museum Artists open house discussed and it was decided this is not a Chamber function. Jim was nominated by Bob to communicate with the Museum Society. Seconded by Chris V.
- Sundre Parade and Rodeo, Barb and James Eckland to review this function. Lee, Chris V. Costas, Tom, Barb and James to study and report back at the next meeting. James suggested that an advertising fee be charged and a banner for “Parade Sponsored by Sundre and District Chamber of commerce”
- Red Deer River Festival: Tom spoke of the popularity of the event. We need more revenue and to watch our expenses (maybe a budget?)
Suggestions for improvement: An award ceremony after the rafting event. Another committee to review this weekend event Tom, Costas, Gerald, James, ChrisV, and Lee.
- Visitor information Centre; Barb spoke of what it means to the community, and with only 2 staff the hours were limited to 10 am to 5 pm. The museum, restaurants and retail businesses benefit the most from the VIC. We need to develop retail sales to offset some of the expenses. It costs about $16,000 per year to run the VIC, so we need to create a revenue stream. During the next 7 months, the VIC will have the internet connection at $12 per month, Barb will access any messages from her warm winter home, and she will cancel the smart ring, and the
fax line for the winter.
Committee: Costas, Kirk, James, Chris V., Chris W., Barb, and Bob
- Economic Development and the role of the Chamber of Commerce. Gerald Ingeveld noted this needs to be discussed further and we need to work with the Town, county, and Provincial Governments.
- RE: memberships, we need a drive and recruitment campaign. We need to move on to 2008 now, and forget the balance of 2007. We need to sell more memberships.
Rates are:
up to 10 employees = $100 +GST
11-20 = $250+GST
and over 20 $500+GST
Committee is: Tom, Jennifer and Kirk.
- INTERNET is being maintained by Ingrid Mayr and any changes need to go through her. All members need to review the sundrechamber.com web site.
- HIGHWAY SIGNS: housekeeping needs to be done and the signs need to be taken down.
Committee: Kirk, Jim, Chris W. and Lee.
NEXT MEETING IN 3 WEEKS at the S.P.O.G. office Oct. 22nd Noon-1:00 pm.
Adjourned
Chamber of Commerce-Meeting held on March 15, 2007 from 12:05 p.m. to 1 p.m.
Attendees: John Boulton, Jenn Smith, Celeste Chevrefils, Caroline Bodmer, Roy Cummings, Marty Mennear
Topics discussed:
- West Side Development – “Legacy Land” will house appx. 1000 people in duplexes, four-plexes, and townhouses. Coming in the Spring 2007.
- U of C provided proposal to the Town of Sundre for the Sundre Downtown Revitalization plan.
There will be an upcoming presentation.
- Crystal Waters Retreat is a health & wellness centre being built West of Sundre with 80 rooms, restaurant, acupuncture, etc.
- “Ring Road” – there are a lot of questions around when/where/how this will happen.
- Town of Sundre’s gas system is getting old. They have 3 options available: 1. Keep as is 2. Contract out operations 3. Sell the system
- VIC – Chamber has asked Town to assist with funding to enable the VIC to stay open 5 days/week.
- Community Awards – April 21 – Stephen Dodwell is coordinating
- Chamber of Commerce - Nomination Committee - to be formed by John. Jenn & Marie have stepped down from their roles.
- Treasurer’s Report – balance of $3,669.58 – reconciled to February 28, 2007.
- Cindy is working on the Parade letters
- Grants for STEP program have been applied for.
- John has drafted a letter outlining the advantages of belong to the Chamber & will be sent out with the renewals.
- Jenn made motion made to pay Town bill for policing. Seconded by John.
- Marty suggested 1 person to be appointed for calling when new business are in town and also to call around for upcoming Chamber meetings to increase participation.
Annual General Meeting: Wednesday, April 25, 2007 – 7 p.m. @ Visitor Information Center.
Meeting Adjourned 1 p.m.
Chamber of Commerce-Meeting held on February 15, 2007 from 12:10 p.m. to 12:50 p.m.
Attendees: John Boulton, Jenn Smith, Jodi Orr, Celeste Chevrefils, Erlene Mennear, Caroline Bodmer
Topics discussed:
1.Parade letters need to go out in February 2007. John will investigate and coordinate with Cindy to get these taken care of.
2.Grants – John Boulton motioned to apply for STEP program. Seconded by Jodi Orr. All in favour. Celeste will email info to Jodi.
3.Wine & Cheese and the Sundre Museum for Family Day Weekend. John will check with Kirk to get that looked after.
4.Along with membership renewal letters, John is creating an additional letter outlining the advantage of belonging to the Chamber (networking, etc)
5.Chamber is going to pursue advertising through 97.7 CKfm in Olds to use as a Marketing tool.
6.Nursing shortage in Sundre – Committee is being developed. Meeting was held @ Community Centre.
7.CAEP – Central Alberta Economic Partnership – Conference is being held on March 23 & 24 in Red Deer. Theme is “Live here, work here, play here”. Celeste will email out information.
8.Job Fair is being held on April 18 at the Olds Cow Palace. It is being hosted by the Center for Employment and it is free of charge for employers to come in and set up a booth. >BR>
9.Telephone Book – County of Mountain View – Chamber members get a discount.
10.Participation for meetings – noon meetings will take place instead of nightly meetings to encourage increased participation from members.
11.John will investigate the employment of part-time employee for the Chamber, is it cost effective, etc? Would it work better to charge according to actual work done instead of 1 day/week? As well, it would be very useful if employee could provide a weekly update of what has been done and what is on to the go for upcoming weeks.
12.Next Meeting: Thursday, March 15, 2007 – Noon @ Visitor Information Center.
Meeting Adjourned 12.50 p.m.
Meeting January 18, 2007
Chamber of Commerce Meeting held on January 18, 2007 from 1:00 - 1:28 pm
Attendees: Marie Bourque-Prus, Jenn Smith
Topics discussed:
1.Marie is resigning as treasurer as of February 1, 2007. Sharon Peters will take over this position.
All paperwork/records will be given to Cindy @ VIC.
2.VIC to contact THR when septic needs to be emptied again – probably June 2007.
3.Parade letters need to go out in February 2007. Marie will give to Cindy to mail.
4.Membership letters need by mailed out by Cindy.
5.Rhonda at The Sundre Round Up needs a current Chamber List – 638-3577.
6.Grants need to be applied for in January via Online applications.
Meeting Adjourned 1:28 p.m.
MEETING MINUTES
September 20, 2006
Chamber of Commerce-Meeting held on September 20, 2006 from 7:00 to 8:00 p.m.
Attendees: John Boulton, Marie Bourque-Prus, Jenn Smith, Ingrid Mayr, Michael Mayr, Bob McIntyre
Topics discussed:
1.Budget – need to transfer $4,000 from Sundre & Area Tourism Team account.
Motioned by Bob - Seconded by Marie - All in favour
2.Pursuing memberships – a form letter should be completed & sent out including the following:
- Lower cost of advertising with 97.7 FM under the Chamber
- Small business insurance
- MC/Visa services
- Costs for memberships
- Networking advantages
- Mentor program
Marie will obtain new updated list from Barb
3.Guest Speaker – Erlene Mennear has arranged to have a speaker from Head Office in Calgary for General Motors. Date tbd.
4.Freight service – it was suggested that there should be a cooperative effort between the Chamber & businesses to look into a freight service for Sundre. This would ease the costs for many small business owners & add an incentive for new members to join. The number of businesses that would require or want this type of service needs to be determined.
5.Part-time employee for the Chamber
$10/hour - 5 hours/week - 4 days/month
Estimated cost is $200/month
Cindy is interested in position & Marie will discuss this position with her.
Position to start October 15th
Motioned by John- Seconded by Marie - All in favour
6.Rent out VIC as office space to generate extra income
7. Red Deer River Festival - appx. $1,500 income generated from River Festival
8.Parade chairperson for 2007 is Barb Kroll
9.Sundown in Sundre set for November 17, 2006 & to be organized by Bob McIntyre. Passports to be stamped & prizes awarded for shopping locally in Sundre.
10.Economic Development Committee – last meeting discussed Vision for Sundre. Town of Sundre hired consultant to work on Sundre’s economic development.
11.Community Fundraiser to be combined with Community Awards Banquet in April 2007. John will discuss this event with Stephen Dodwell.
12.Next Meeting: Wednesday, October 11, 2006 – 6:00 p.m. @ VIC
Meeting Adjourned 8:00 p.m.
Motioned by Marie - Seconded by Jenn - All in favour
MEETING MINUTES
May 10, 2006
Chamber of Commerce- Executive/Directors’ Meeting held on May 10, 2006
from 7:00 to 8:00 p.m.
Attendees:
John Boulton, Kirk Kluchka, Marie Bourque-Prus, Jenn Smith, Erlene Mennear, Barb Kroll
Topics discussed:
Both grants for operating VIC are approved.
Treasurer Report:
Marie has deposits of $2,333 from Awards Night & $2,000 from memberships. Bills of $2,167 need to be paid. Balance in account is $4,860.03 (before deposits or bill pmts)
Resolution of the Board of Directors
Sundre & District Chamber of Commerce passed to give signing authority to John Boulton, Kirk Kluchka, & Marie Bourque-Prus
Rodeo Parade
Bob McIntyre has agreed to be the Parade Marshall. Barb will send letters out with Town maps, labels, etc for all participants.
Luncheon for Chamber Members
Jenn will try to book Rob Smith, Vice President-Central Region – ATB Financial for June 21 – noon Luncheon for Chamber Members & potential members. Event will be advertised to encourage participation.
New sign needed for “Sundre & District Chamber of Commerce” - $165 + GST. Kirk has got price & will order this sign to hang outside of VIC.
VIC:
Deck needs to be cleaned & treated – Barb will contact May Queen to see if they can do the work, John will check with Town of Sundre re: lawn mowing, Savory Gardens will do the flowers again, groups using the facility will be charged $15/night.
No news on the EDC.
Marie will provide Kirk with list of Memberships including businesses that have paid & not yet paid.
Erlene has talked to Celeste @ Town office re: Birthday cakes for Town windows. Celeste needs to take it to her committee.
Awards Night & Volunteer Appreciation Night will now be combined for next year.
No General Meeting will be held on May 17, 2006.
Next Executive/Directors’meeting to be held @ 5:30 p.m. on June 14th @ Trendies.
Meeting Adjourned 8:00 p.m.
__________________________________
MEETING MINUTES
April 26, 2006
Chamber of Commerce meeting held on April 26, 2006 from 7:00 to 8:50 p.m.
Attendees:
John Boulton, Marie Bourque-Prus, Jenn Smith, Jodi Orr, Erlene Mennear, Marty Mennear, Shelley Erickson, Barclay Blair, Ingrid Mayr, Michael Mayr, Kim Walton.
Meeting called to order @ 7:10 p.m.
Motion to adopt minutes from last meeting – motion by John, seconded by Jodi
Topics discussed:
Partnering with Economic Development Committee - We will need to keep Chamber separate
Town is being assessed by architect to redesign the face of stores – cost $30,000 – a theme is still needed
Town needs to improve street lights, garbage cans, etc.
John would like reports from ECD meeting last week
Barclay has volunteered to sit on the ECD committee
Chamber Meetings
Executive Meeting to be held every 2nd Wednesday of each month
Chamber Luncheon to be held monthly – Jodi to organize guest speakers
Sundre Golf Course – need to be invited to meetings/luncheons & we need to inquire about what their plans are
Someone needs to speak to Cochrane – re: how they adopted architectural controls & enforced them
Shelley will email Town’s plan for Sundre
We need to take advantage of resources available. Barclay will check into AB Chamber Assoc. & National Chamber Assoc.
Parade
Bob & Marg (Sundre Men’s Wear) are looking after Parade arrangements
Theme: Sundre’s 50th Anniversary
River Festival – August 6
Tom & Marty Mennear – volunteered to coordinate this festival
Needs volunteers
Chamber pays for ½ of 1 police officer
Need to get youth involved – Jackie Smith is the youth coordinator – she needs to be contacted for fun activities
Aquatic Society will sell hamburgers in front of Cougar Clothing & Fas Gas Area
Raising profile in Business Community
Start with Chamber Luncheons each month – with advertisements in local paper
Homecoming
Is there a Theme? (“The 50’s”)
We need to celebrate together including service clubs, churches, Town of Sundre, Chamber of Commerce, and other communities
Decorations need to be organized
Erlene will talk to Celeste @ Town office – she is the event coordinator
What is the budget for this?
Ingrid suggested Woodhouse Swing Bank & will find out if they are available for Sunday.
“Homecoming Issue” should be run in Newspaper
There should be some type of kids activities offered
Time Capsule?
Miscellaneous Ideas: Elvis look-a-like contest, 50’s dress up (poodle skirts, etc.), Marilyn Monroe, Black/white TVs
VIC
Barb needs to collect membership fees
10% booking fee to the Chamber for any referrals Barb makes?
Need brochures/plans from Realtors/Steveson Dev./Eagle Ridge Dev.
Meeting Adjourned 8:50 p.m.
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MEETING MINUTES
April 5, 2006
Chamber of Commerce meeting held on April 5, 2006 from 7:00 to 9:00 p.m.
Attendees:
John Boulton, Kirk Kluchka, Marie Bourque-Prus, Jenn Smith, Jodi Orr, Erlene Mennear, Marty Mennear, Dan Singleton, Barb Kroll
Topics discussed:
ECD meeting on April 19th – register with Barb Rock – 7 members confirmed to attend.
Sundre & District Chamber of Commerce Community Awards Banquet – Saturday, April 8th. Tickets are $25/each.
Stars Ham supper – Sunday, April 9, 2006
“Spotlight” on Sundre business to be written up in Sundre Round-up
Feature “Artist of the Month” – to be displayed in the Visitor Information Centre
Refacing of Sundre Businesses – planters, advertising on Olds Radio station
Chamber needs to get updated list of members & disburse
What are the benefits of becoming a Chamber member?
Website needs to be updated – who will do this? (Ingrid Mayr)
Upcoming meetings: Executive team to meet every 2nd Wednesday, Chamber team to meet every 3rd Wednesday
Chamber of Commerce will consist of:
Next meeting, discuss roles & responsibilities of board members
Meeting Adjourned 9:00 p.m.
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Sundre & Area Tourism Team
MEETING MINUTES
of August 18, 2005 (8:15 - 8:45 p.m.)
Attendees: Bob McIntyre; Jim McAllister; Marie Bourque-Prus; Kevan Bender; Jodi Orr;David Todd; Laura Klassen, Valerie Burrell; Mayor Roy Cummings
No Additions to Agenda:
Minutes of previous meeting were unavailable
Financial Report was presented by Treasurer Jim McAllister - both the Profit and Loss and the Balance sheets -
adopted by Jim McAllister and seconded by Jodi Orr.
The August 24th meeting of the Ice Wood and Fire Committee suggested the SATT be a subcommittee which would use their
bank accounts, as a society, for the incoming and outgoing cheques that the committee would be incurring. It was reported
that the Museum is no longer willing to be the venue for the IWF event and would hold it’s own program on the Long weekend
of February.
The Mayor is going to approach all the groups interested (Museum, IWF, Atti2ude Club, SDCC; SATT) in the hopes of
ascertaining a viable venue and exclusivity of the Art Festival weekend in order that the event attendees aren’t
diluted and the Festival is able to maintain the momentum and direction it acquired during last year’s successful launch.
Meeting was adjourned by Valerie Burrell ; seconded by Marie Bourque-Prus.
Annual General Meeting May 18, 2005.
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WEB SITES:
www.centralalberta.ab.ca
www.cd.gov.ab.ca/index.asp
www.albertafirst.com
www.edaalberta.com/education/CommunityTrainingResources.htm
www.alberta-canada.com/index.cfm
IDEAS ARE THE ROOTS OF CREATION
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